Desktop and Documents missing from iCloud Drive Options, how to sync iCloud Drive files to MacBook?

You have created a standard account in users and groups Set up users, guests and groups on Mac - Apple Support

Standard users are set up by an administrator. Standard users can install apps and change their own settings, but can’t add other users or change other users’ settings — those functions are reserved for an administrator.

If the administrator has checked the box of allow user to administer this computer , if you log out Mac primary admin account and then sign in with your standard user account in this example screen shot its " why " when new standard user account was in creating process it acts as an admin account and in upcoming steps a pop up window appears all your files and photos in icloud .

( 1 ) store files from documents and desktop in icloud drive .

( 2 ) Store photos and videos in iCloud photos .

Even you uncheck the box for first option , the iCloud Drive sets up and desktops and documents box is unchecked , click on it will show setting up and finally get checked .

In your case if it is greyed out it means some thing is wrong , erase the hard drive and reinstall Mac OS .

Hi gracegsx,

It looks like you're having issues with iCloud Drive on your MacBook Air. If that's correct, check out the following resource.

Access iCloud Drive files from your iPhone and other devices

If you continue to have issues, you'll want to reach out to Apple directly.

Get support

Cheers.