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How does iCloud Drive work

Having spent some time on chat with Apple Support, and being more confused than before, I’m hoping that someone can help me understand how iCloud Drive works.


My problem is that iCloud Drive takes up around 30 GB of the 121 GB local drive on my MacBook, leaving only around 4 GB free, which I understand is not really enough.


My understanding is that this represents files on my iCloud Drive which have been downloaded onto my local drive.


What I need to know is how to remove these from my local drive. I have unticked the option to Optimise my Mac in System Settings-Apple ID-iCloud, which I thought would stop files being downloaded onto my local drive. However, having removed numerous downloads from my local drive, the next time I look they, or other files, have been downloaded again.


Please can anyone help?

MacBook Air 13″, macOS 12.7

Posted on Oct 28, 2024 4:32 AM

Reply
16 replies

Oct 28, 2024 9:48 AM in response to Peterlg

iCloud Drive is a folder on your Mac. If you see the folder "Finance" in there, then you are seeing the folder "Finance" on your Mac. It's just a folder like any other.


Things in your iCloud Drive are copied to iCloud.com where you can see them and use them from the browser. If you have other devices connected to iCloud, then the contents of iCloud Drive can be seen and used on those other machines, as well. But, the "Finance" folder is local to you. This applies to anything you put in the iCloud Drive folder.


If you have "Optimize Mac Storage" turned on, then when your Mac's hard drive gets really full, some lesser used files will be removed to make room. (You have no control over which ones.) When you need one of those removed files, the Mac will grab the copy at iCloud.com and copy it to your Mac where it will again become a local file. You always use local files. This should all happen transparently. Perhaps the biggest downside of "Optimize" is that backups may not include all your files. I don't do "Optimize" on my Mac, though I use it on my iPhone which has way less storage. To keep the room I need on my MacBook, I put stuff on a tiny (like 1 ounce) SSD that I carry around. I try to keep 20% of my internal drive free.


So, mostly, you don't use iCloud Drive to save disk space. iCloud Drive is used to synchronize files with other devices.


This is all true in Monterey, which you say that you are using on your Mac. In Sequoia, things are rather different. In Sequoia, you can choose to keep some files on your Mac, never to be removed. And you can choose to keep some files at iCloud.com, grabbed only when necessary and then quickly returned, so that they don't reside on your own hard drive. You have way more control in Sequoia.

Oct 28, 2024 1:00 PM in response to Peterlg

Peterlg wrote: … So I’m wasting my money paying for 2 TB of iCloud storage because I can never have more items stored on iCloud Drive than there is free space on my MacBook local drive.

You're probably wasting your $3/month if you are not interested in syncing these files on other devices.


In Sequoia you can offload files, but again the design value in iCloud Drive is more about synchronizing files. And offloaded files don't get backed up by Time Machine or other backup apps.

Nov 3, 2024 5:51 AM in response to AlWeir

I’ve been looking at the Apple Store, but I continue to be confused.


It looks like 1 TB is the maximum SSD available, yet I have 2TB of iCloud Drive, and it goes up to 12 TB. From what I have read on this thread, anything over 1 TB is useless, or am I still misunderstanding?


The way I have understood it is that iCloud drive sits on my local drive and then uploads to the cloud. If I can only put up to 1 TB on my local drive what’s the point of having more iCloud Drive space?

Nov 4, 2024 3:44 AM in response to Peterlg

Because you may use it. If you organize family sharing, multiple users will share that space, your photo library may be optimized so that far more space is used in iCloud than on device, message data/attachments may be offloaded to iCloud from your device. I have a 1TB Mac hard drive. My iCloud account is currently using 1.4 TB of data. Why? I backup my iPhone, iPad, optimize my photo library, and use messages in iCloud.

How does iCloud Drive work

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