Sharing files and having it update on both ends (computers)

Question

Sharing files and having it update on both ends (computers)

Hi,

I have a Numbers document that I do my fiances on. I also have a folder with all my invoices (Pages Documents) for my business . I own 3 computers (all Macs) and I want to be able to open the Numbers document, make changes and have it update on all 3 computers. Also, after I enter an invoice into Numbers I move that invoice to a sub-folder so I know it has been paid. I would like this movement (from one folder to the "paid" folder) to happen on all 3 devices.

What is the best way to do this?

Thanks!!

MacBook Pro 16″, macOS 15.0

Posted on Nov 19, 2024 6:17 PM

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Answer 1

Nov 20, 2024 7:19 AM in response to muguy

Thanks, that makes sense. I will make sure to empty my Mac Pro's Documents folder so that I don't have a bunch of duplicates/outdated stuff.

Two more quick questions. Is there a way to create a secondary documents folder that isn't shared between the computers? I seem to have a lot of documents that are auto generated by applications (105 gigs! Wow) and I don't really need them on all my systems.

Also, is this documents folder accessible on my IPad?

Again I appreciate your time with this!

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Answer 2

Nov 19, 2024 8:21 PM in response to Gary Goldblum

Maybe this guide could be helpful to you:

Add your Desktop and Documents files to iCloud Drive - Apple Support

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Answer 3

muguy

Level 10

85,957 points

Nov 19, 2024 8:17 PM in response to Gary Goldblum

Save and access your documents from iCloud.

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Answer 4

Nov 20, 2024 6:19 AM in response to muguy

Thanks for the reply. What if one of my computers is old? (Mac Pro running High Sierra)...Will the Numbers document open/close/save on all devices?

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Answer 5

muguy

Level 10

85,957 points

Nov 20, 2024 6:27 AM in response to Gary Goldblum

That depends on the versioning of numbers on older devices (to be fair, it would be no different that moving a file on an external drive between systems). But, you can always open in iCloud.

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