Keyboard shortcut in Numbers to export a file to other formats?

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Level 1

2 points

Keyboard shortcut in Numbers to export a file to other formats?

Hello! I'm using Numbers a lot but my hands start to hurt because I have to click many times in order to Export a file into Excel, for example.

In mu built-in "user manual" it says that Numbers 14.4 is capable to use Shortcuts to export sheets in other formats.

But I can't find it anywhere in my computer or online.

Any help, please?

I had tendinitis already and I don't want to have it again, specially when this should be easy for Apple to implement

MacBook Air 13″

Posted on Nov 2, 2025 10:27 AM

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Answer 1

Top-ranking reply

Badunit

Level 7

30,330 points

Nov 2, 2025 2:09 PM in response to RMSU

You don't necessarily need the full path to the menu item for a shortcut. I've always used just the menu item name. I assume as long as the name is unique it does not require the path. But maybe it is good practice to include it anyway.

In recent version of Mac OS it will look like this when you are making the shortcut (without the path included):

The choice of keys to press is yours to make.

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Answer 2

6x6

Level 6

19,245 points

Nov 2, 2025 10:35 AM in response to RMSU

You can create your own keyboard shortcuts: Create keyboard shortcuts for apps on Mac - Apple Support.

For instance, the menu path would be File->Export To->PDF… (the “…” are important here; the submenu title has to be exactly what is displayed in the menu bar.) You can then associate this menu path to a keyboard shortcut of your choosing.

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